Data and Administrative Assistant Share:

Description

*IMPORTANT: To be considered for this position, please follow the Application Instructions at the end of this job posting*

About Us:

Portland Opportunities Industrialization Center + Rosemary Anderson High School (POIC + RAHS) is a minority-led nonprofit 501(c)(3) organization providing the highest quality services in education, mentoring, family outreach, employment training and placement.

Established in 1968, POIC + RAHS has been a beacon for communities of color for over 50 years. Today, POIC + RAHS provides education and direct services to over 700 students and work trainees annually, 80% of whom are Black or Latinx.

- We believe all people have value.

- We believe all people can grow.

- We believe all people can contribute and build thriving communities.

Visit our website at www.portlandoic.org

Job Summary:

This position is responsible for providing administrative support to ensure the efficient operation of the Community Care Team Organization and will be responsible for organizing and reporting on data across multiple programs and data systems by performing the following duties:

-         Creates Excel documents, charts, and graphs.

-         Provides administrative support to programs including e-mail correspondence.

-         Obtains accurate and timely information from staff at different levels of the Organization within different programs.

-         Attends staff meetings, as needed.

-         Presents data on program outcomes and activities to the team, as needed.

-         Facilities management which includes workplace and environment maintenance, managing office improvements and repairs as needed and coordinating recycling.

-         Compiles and creates reports for the program.

-         Records minutes of staff or other meetings.

-         Schedules and organizes staff meetings and trainings, may be responsible for travel arrangements.

-         Creates calendar of upcoming events.

-         Acts as the point person to receive responses to invitations, trainings, and various events.

-         Other duties as assigned.

-         Maintains punctual, regular and predictable attendance.

-         Works collaboratively in a team environment with a spirit of cooperation.

-         Respectfully takes direction from their supervisor.

Experience/Education Requirements:

-         High school diploma or GED.                                                                                                                                         

-         Two to four year(s) related experience and/or training or equivalent combination of education and experience.

-         Familiarity with Microsoft Excel and Database programs required.

-         Demonstrated experience communicating with a variety of audiences both orally and in writing. preferred. Experience providing administrative support to a nonprofit, social service or other agency preferred.

What We Offer:

POIC + RAHS offers a diverse, equitable and inclusive work environment where everyone has the opportunity to grow. Our compensation and benefits package represent our commitment to employee health and financial wellness.

- Generous vacation/PTO policy

- Employer paid Medical, Dental and Vision benefits

- Employer paid Life and Long Term Disability insurance

- Flexible Spending Account (FSA) option

- 403(b) Retirement Plan option

- Twelve paid Holidays per year

- Professional growth and advancement opportunities

Application Instructions:

To be considered for this opportunity, please submit:

1.       Personal Statement that includes:

a.       Why you are interested in working for POIC + RAHS

b.       How your skills and experience relate to this position

c.       What you can contribute to our organization and the youth we serve

2.       Resume

Please send your Personal Statement and Resume to jobs@portlandoic.org with the job title in the subject line. Applicants who do not submit a Personal Statement that includes the requested information may be disqualified from consideration for the position.

POIC + RAHS is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.