Administrative Assistant Share:

Description

Hours: M-F, 8:00 am - 4:30 pm

Reports to: Principal

Salary: $ 42,928 - $48,294

IMPORTANT: To be considered for this position, please follow the Application Instructions at the end of this job posting*

*COVID-19 considerations:

This position is subject to the Oregon Health Authority (OHA) mandate requiring all employees to provide proof of COVID-19 vaccination or qualification for a medical or religious exemption. Failure to do so will disqualify you from employment.

About Us:

Portland Opportunities Industrialization Center + Rosemary Anderson High School (POIC + RAHS) is a minority-led nonprofit 501(c)(3) organization providing the highest quality services in education, mentoring, family outreach, employment training and placement.

Established in 1968, POIC + RAHS has been a beacon for communities of color for over 50 years. Today, POIC + RAHS provides education and direct services to over 700 students and work trainees annually, 80% of whom are Black or Latinx.

- We believe all people have value.

- We believe all people can grow.

- We believe all people can contribute and build thriving communities.

Visit our website at www.portlandoic.org

Summary

Essential Duties

Job Duties

- Implements and maintains office procedures and administrative systems

- Sorts and distributes incoming faxes and mail

- Organizes and schedules meetings and appointments

- Inputs and manages student enrollment data for the North Campus

- Supports Youth Services and the Chief Operating Officer with miscellaneous administrative tasks, including written and telephone correspondence

- Works both independently and within a team on special and nonrecurring projects

- Opens the North Campus building daily; disarming the building and preparing it for students

- Manages confidential information including personal health information, confidential organizational information and student information

- Ensures strict adherence to confidentiality laws including HIPAA and FERPA

- Uses Microsoft Suite products daily; including Excel, MS Word and Outlook

- Manages conference room calendars

- Takes initiative to identify process improvements and other programmatic needs

- De-escalates visitors/students/parents as needed

- Manages office supply inventory for the North Campus

- Creates and maintains an accurate directory of staff contact information

- Maintains punctual, regular and predictable attendance

- Works collaboratively in a team environment with a spirit of cooperation

- Respectfully takes direction from managers

- Other duties as assigned

Interpersonal Skills

-             Exhibits good listening and comprehension.

-             Writes clearly and informatively.              

-             Varies communication style to meet needs.

-             Establishes and maintains effective relationships.

-             Offers assistance and support to co-workers.

-             Works cooperatively in group situations.

-             Works actively to resolve conflicts.

-             Exhibits objectivity and openness to others' views.

-             Contributes to building a positive team spirit.

-             Adapts to changes in the work environment.

-             Able to deal with frequent change, delays, or unexpected events.

-             Maintains objectivity.

-             Displays willingness to make decisions.

-             Exhibits sound and accurate judgment.

-             Includes appropriate people in decision-making process.

-             Makes timely decisions.

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education & Experience

Associates degree or equivalent, plus 3 to 5 years of related experience and/or training or equivalent combination of education and experience. Experience working independently and with minimal supervision in an administrative capacity, such as Office Manager, Secretary or Administrative Assistant. Demonstrated experience working with a diverse population. Bilingual English/Spanish preferred.

What We Offer:

POIC + RAHS offers a diverse, equitable and inclusive work environment where everyone has the opportunity to grow. Our compensation and benefits package represent our commitment to employee health and financial wellness.

- Generous vacation/PTO policy

- Employer paid Medical, Dental and Vision benefits

- Employer paid Life and Long Term Disability insurance

- Flexible Spending Account (FSA) option

- 403(b) Retirement Plan option

- Twelve paid Holidays per year

- Professional growth and advancement opportunities

Application Instructions:

To be considered for this opportunity, please submit:

1.       Personal Statement that includes:

a.       Why you are interested in working for POIC + RAHS

b.       How your skills and experience relate to this position

c.       What you can contribute to our organization and the youth we serve

2.       Resume

Please send your Personal Statement and Resume to jobs@portlandoic.org with the job title in the subject line. Applicants who do not submit a Personal Statement that includes the requested information may be disqualified from consideration for the position.

POIC + RAHS is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.